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FAQ

The Employee contributes 12% of his /her Basic Salary & the same amount is contributed by the Employer.

Employees drawing basic salary upto Rs 6500/- (Rs. 15000/- from 01.09.2014) have to compulsory contribute to the Provident fund and employees drawing above Rs 6501/- ( (Rs. 15001/- from 01.09.2014)) have an option to become member of the Provident Fund .

Yes because provident fund contribution by the employer & employee is not a taxable income for Income Tax purpose.

Employee who while joining the organisation has a basic salary above Rs 15001/- have an option to either become or avoid becoming member of Provident fund but employees whose basic salary while joining the organisation is less then Rs 15001/- but after some period of time their basic increases above Rs 15001/- have to compulsorily continue to be member of provident Fund.

Employers contribution of 12% of basic salary is totally deposited in provident fund account Whereas out of Employees contribution of 12% , 3.67% is contributed to Provident fund and 8.33% is deposited in Pension scheme.

Nomination Form No 2 has to be filled to become a member of the Provident fund, form is available with HR department.

You just have to fill form no 13 to transfer your P.F amount.

Each member has to make a nomination to receive the amount standing to his credit in the fund in the event of his death. If he has a family, he has to nominate one or more person belonging to his family and none other. If he has no family he can nominate any person or persons of his choice but if he subsequently acquires family, such nomination becomes invalid and he will have to make a fresh nomination of one or more persons belonging to his family. You cannot make your brother your nominee as per the Acts.

For an employee to become eligible for Pension fund, he has to complete membership of the Fund for 10 Years.

When we say continuous service of 10 years in Employee Pension Fund, we mean to say that during services, for e.g., an employee who has worked with X company for say 3 years, then he resigned from that organisation and joined Y company, wherein he worked for 2 years, then resigned from there to join establishment for 5 years but during these 10 years of service he has not withdrawn but transferred his Employee pension fund, then we say continuous service of ten years.

An employee can avail the benefit after completion of 58 years of service.

Employee can withdraw the PF accumulations by filling Forms 19 & 10 C which is available with the HR department.

Form No 19 is for Provident fund withdrawal & Form No. 10 C is for Pension scheme withdrawal.

Compound interest as declared by the Govt. is given for every year of service.

Accounting year is from March to February.

Two kinds of benefits are provided under the scheme :-

a) Withdrawal benefit
b) Benefit of non -Refundable advances

The purpose of the scheme is to provide for

1) Superannuation pension.
2) Retiring Pension.
3) Permanent Total disablement Pension

Superannuation Pension: Member who has rendered eligible service of 20 years and retires on attaining the age of 58 years.

Retirement Pension: member who has rendered eligible service of 20 years and retires or otherwise ceases to be in employment before attaining the age of 58 years.

Short service Pension: Member has to render eligible service of 10 years and more but less than 20 years.

Normally the procedure for receiving P.F & Pension money is , the employee has to fill 19 & 10 c Form and submit the same to PF Desk , which is then submitted to the P.F office after two months, this two months is nothing but a waiting period as the rules are that an employee should not be in employment for two months after resigning if he has to withdraw his P.F amount. After completion of two months the form is submitted to the regional provident fund Commissioner office after which the employee receives his amount along with interest within a period of 90 days.

Previously there was a procedure wherein member use to get P.F through Postal order but now While submitting the P.F form withdrawal form you have to mention your saving Bank account No. & the complete address of the Bank where you hold the account.

PF office sends an annual statement through the employer which gives details about the PF accumulations. The statement contains details like, Opening balance, amount contributed during the year, withdrawal during the year, interest earned and the closing balance in the PF account. This statement is sent by the PF department on completion of the financial year.

Any establishment which employs 20 or more employees. Except apprentice and casual laborers, every Employee including contract labour who is in receipt of basic salary up to Rs. 6500 p.m. (Rs. 15000/- from 01.09.2014) is covered by the Act.

Any establishment which has been covered under the Act once shall continue to be governed by the Act even if the number of persons employed therein at any time falls below 20.

No, Where the establishment is closed down and only four security men are employed for keeping a watch over the assets and properties of the establishments, the Act would not be applicable.

Yes, a trainee would be considered as an employee as per the Act but in case the trainee is an apprentice under the Apprentice's Act then he/ she will not be considered as an employee under this Act.

Yes, there is a body called asProvident Fund Appellate Tribunal where an employer can appeal.

In case there is a dispute regarding the applicability of the Act or the quantum of money to be deducted etc. the authority to decide are the

i) Central Provident Fund Commissioner,
ii) any Additional Provident Fund Commissioner,
iii) any Additional Central Provident Fund Commissioner
iv) any Deputy Provident Fund Commissioner
v) any Regional Provident Fund Commissioner or
vi) any Assistant Provident Fund Commissioner

It is the responsibility of the Contractor to deduct the PF and submit a statement to the Principal Employer in the prescribed format by 7th of every month. The Company becomes the Principal Employer would be responsible for the PF deduction of the workers employed on contract basis.

Persons employed by or through a contractor are included in the definition of " employee " under the Employee's Provident Finds Act, 1952, and as such, they are covered under the Scheme.

The Company being the Principal employer is responsible for the PF to be deducted from the Contract workers as well. In case the Contractors fails to deduct and submit the PF dues then the Company has to pay the amount and can later on recover the amount from the Contractor.

Employer cannot be punished or penalized in case there is a delay in the remittance of the contribution on account of delay in Bank or post office.

Arrears are considered to be emoluments earned by the employee and PF is to be deducted from such arrears.

Yes, if an employee desires to contribute an amount at a higher rate of interest than 12 % of basic salary then they can do so but it does not become obligatory for the employer to pay anything above than 12 %. This is called voluntary contribution and a Joint Declaration Form needs to be filled up where the employer and the employee both have to give a declaration as to the rate at which PF would be deducted.

Compound interest as declared by Central Govt. is paid on the amount standing to the credit of an employee as on 1st April every year.

Basic Information

 Various EPF Returns

Monthly Returns (Before 25th)

  • The monthly returns, as listed below, should be submitted on or before 25th of the following month.

Form 2 (Revised).

  • It contains his personal details and nomination. Also for changing nominee names Form 2 is used. His eligibility begins on the date of joining the firm. It is to be submitted along with form-5.

Form-5

  • Form 5 is a monthly report which provides the details of the employees newly joining the Provident Fund scheme during the given month.

Form-10

  • PF Form 10 is a monthly report that provides the details of the employees exiting from the Provident Fund scheme during the given month.
 Other information

Form 12A

  • PF Form 12A monthly report that provides the details of the PF Payments made to the respective PF Accounts of the Employees during the given month.     

E-Challan Return (ECR)

  • Electronic Challan cum Return (ECR) is an electronic return in plain text format. All employers of covered establishments under EPF can now file Electronic Challan cum Return (ECR) from April 2012 and can dispense with filing physical returns in Form 5, 10, 12A, 3A, and 6A.       

Annual Returns

  • Every year annual returns should be submitted on or before 30th April. The period for the annual return is March to Feb. Annual returns consist of Form 3A and Form 6A.

Form 3A 

  • Member's Annual Contribution Card: Form showing month wise recoveries towards E.P.F and Pension Fund in respect of a member the concerned financial year to be furnished by the employer before 30th April of the following year.